Predictive Maintenance for Landlords
Upload your inspection reports. Landlord Warden maps every system, tracks equipment lifespans, and tells you what's going to fail — before it costs you thousands.
14-day free trial · Cancel anytime
$6,150
avg savings
10 min
to first alert
30-day
guarantee
The Problem
Nobody checked the water heater. It went. Flooded the basement. Soaked the ceiling. One unit offline for weeks, tenant threatening to break the lease. $7,350 gone.
The heater was 11 years old. The sign was there. Without a system to read it, the $1,200 planned replacement became a $7,350 emergency. This keeps happening until you have a system.
⚠ Emergency Repair Invoice
Planned replacement: $1,200. The gap: $6,150.
How It Works
No manual data entry. Works with the paperwork you already have.
Upload your documents
Drag in inspection reports, repair receipts, contractor invoices, and maintenance logs. PDFs, photos, or scanned pages — all accepted.
AI maps every system
We extract every major system — HVAC, water heaters, roofing, plumbing — and map it against manufacturer lifespans. Automatically.
Act before systems fail
Your dashboard flags what's approaching end-of-life with estimated repair costs. Book a contractor directly from the alert — one tap.
What You Get
📄
AI Document Ingestion
Reads PDFs, receipts, and contractor notes automatically.
📊
Lifespan Dashboard
Every system across every property, mapped and tracked.
🔔
Predictive Alerts
Flagged before they fail — not after they flood.
🔧
Contractor Connect
One tap from alert to booked contractor.
📸
Photo Analysis
AI flags visible wear from property photos.
📋
Annual Report
Property health reports for your insurer or accountant.
Pricing
Starter
Up to 15 units
⭐ Most popular · Founding member pricing
Growth
Up to 50 units
14-day free trial included · 30-day money-back guarantee
30-Day Money-Back Guarantee
If we don't surface at least one issue you didn't know about in your first 30 days, we'll refund every dollar. No questions asked.
How It Compares
Buildium, AppFolio, and spreadsheets handle rent and leases. None of them tell you your water heater has 8 months left. That's the gap Landlord Warden fills.
| Feature | Landlord Warden | Buildium / AppFolio | Spreadsheet |
|---|---|---|---|
| Equipment lifespan tracking | ✓ | ✗ | ✗ |
| Predictive failure alerts | ✓ | ✗ | ✗ |
| AI document ingestion | ✓ | ✗ | ✗ |
| Photo wear analysis | ✓ | ✗ | ✗ |
| Maintenance cost forecasting | ✓ | Partial | ✗ |
| Rent & lease management | ✗ | ✓ | Partial |
| Tenant communication | ✗ | ✓ | ✗ |
Landlord Warden is not a replacement for Buildium or AppFolio — it's the maintenance intelligence layer that sits on top of whatever you already use.
FAQ
Landlord Warden is predictive maintenance software for landlords. You upload inspection reports, contractor invoices, and maintenance records. The AI extracts every major system — HVAC, water heaters, plumbing, roofing — and maps each against its manufacturer-rated lifespan. When a system is within 1–2 years of failure, you get an alert with an estimated replacement cost so you can schedule it on your terms, not in an emergency.
Buildium and AppFolio are full property management platforms for rent collection, tenant screening, and accounting. Landlord Warden is the maintenance intelligence layer — the part that tells you what's going to break before it does. It works alongside your existing tools, not instead of them.
All major property systems: HVAC (furnaces, air conditioners, heat pumps), water heaters, plumbing, roofing, electrical panels, appliances, and anything else documented in your inspection reports or maintenance records.
Yes. We built for the reality of how landlords actually keep records. AI handles scanned PDFs, low-res photos, and handwritten notes. Start with whatever you have.
We use manufacturer-rated lifespans and your actual maintenance history. The system consistently surfaces equipment in its final 1–2 years — the window where planned replacement costs a fraction of emergency repair.
Start with repair receipts, contractor invoices, or your own notes. We also include a self-audit checklist to help you start capturing the right data today.
All data is encrypted in transit and at rest. We use row-level security — your data is only ever visible to you. We don't sell or share your data with anyone, and you can export everything anytime.
Upload your first inspection report. In 10 minutes you'll know which system is running on borrowed time.
Get started free — 14-day trialNo credit card · Cancel anytime